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International Student Office


If you have been informed by your Faculty or Department that you are eligible for an Erasmus grant, you will be required to complete the following: 
Learning Agreement: The Learning Agreement should be signed by you, your Faculty/Department and the host institution before you your mobility period begins and sets out the courses you will take and the language competence you agree to reach before you arrive. Changes to this can be made during your period abroad. You should obtain at least 15 ECTS credits for each term/semester of study, or higher if required by your Faculty/Department. There are guidelines for students on completing a Learning Agreement.

Student mobility contract: This form sets out the amount of grant you will receive, and the terms and conditions attached to the funding. This must be completed and returned before you go abroad. The contract will also request your bank details. Please note that grant payments can only be made into a UK bank account, therefore details for a UK bank account should be provided. Eligible students will be sent log-in details via an online form which will generate the mobility contract. This will need to be signed and returned to the International Student Office before starting your period of mobility.  

Language Assessment: All students going on a new period of Erasmus mobility will have to take a mandatory language assessment. The assessment should take place both before and after the mobility period and is via an online tool. You will receive emails from the British Council when you need to undertake the assessments with information on how to access the online tool. You will also receive reminder emails if you do not complete the assessments by the deadline specified. 

The assessments are available in German, English, Spanish, French, Italian, Dutch, Greek, Polish, Portuguese, Swedish and Czech and must be taken before and after each mobility, even if all placements are in the same language. 

Certificate of Arrival: You will need to ask your host institution to complete the Certificate of Arrival and return it to the International Student Office within 7 days of starting your mobility period.  

Transcript of Records: This must be completed at the end of your period abroad by either your host institution or organisation and is the final section in your Learning Agreement 

Student report: When you have completed your time abroad you must complete an online student report form. The British Council will provide you with details of how to complete this and failure to do so could result in your grant having to be returned. 

Failure to complete any of these requirements may affect your eligibility to receive, or retrain, your Erasmus grant. 

Unlike many EU institutions, the University does not operate a credits-based system. However, all mobility will be acknowledged by your Faculty/Department and for undergraduate students, recorded on your final transcript.